Events Management Services
From first idea to final detail, we offer a full range of services to help make your next event seamless, intentional, and unforgettable. Whether you’re planning a cozy gathering or a large-scale experience, we’re here to guide, support, and bring your vision to life, without being overwhelm.
Getting Started
Every unforgettable event begins with a spark, a vision waiting to take shape. We’re here to help you turn that first idea into a fully realized experience.
What is your Wish
Every unforgettable event begins with a wish, a purpose, a feeling, a story to share. This service helps you define that vision and turn it into a clear, cohesive concept that guides every decision moving ahead. Whether you’re starting with a bold idea or just a gut feeling, we help you shape your event’s direction with intention, creativity, and heart.
What’s Included:
- Alignment check to ensure the concept supports your mission, brand, or personal story
- A one-on-one Discovery Session to define your 3 P’s (purpose, priorities, and people)
- Development of a central concept or theme rooted in your values
- A moodboard or inspiration guide to visualize the look and feel
- Guest experience mapping to guide emotional flow and engagement
- Suggestions for tone, style, symbolism, and storytelling elements
Second Star to the Right
Every great event needs a clear path forward. This service breaks down your planning process into manageable steps with a custom timeline and key milestones. You’ll always know what’s next, what’s urgent, and what can wait, making the journey smooth, intentional, and stress-free.
What’s Included:
- A custom event timeline tailored to your goals, scope, and schedule
- Clear milestones for decisions, bookings, and creative checkpoints
- Task breakdowns by phase (planning, execution, follow-up)
- Strategic reminders for key moments (permits, payments, promotions)
- Built-in adjustment periods for shifting priorities or timelines
Coin & Intention
Every event has a budget, and we help you make the most of it. This service ensures your spending aligns with your priorities, with tools to track costs, avoid surprises, and stretch your resources without sacrificing the magic.
What’s Included:
- A custom budget plan tailored to your event type and priorities
- Ongoing tracking of actual vs. projected costs
- Recommendations for where to save and where to invest
- Vendor quote reviews and negotiation support
- Contingency planning for unexpected expenses
Vendor and Venue Support
From the space that sets the scene to the partners who bring it to life, we help you build an event grounded in purpose, beauty, and seamless collaboration.
Finding the Forgotten Place
Your event deserves a space that fits both your vision and your needs. We help you find it—researching, comparing, and curating venue options that align with your goals, style, guest count, and budget. Whether you’re planning something intimate or expansive, we guide you toward the right setting to bring it all to life.
What’s Included:
- One-on-one consultation to identify your venue needs and priorities
- Research and comparison of venues based on location, style, capacity, and cost
- A curated shortlist with pros and cons for each option
- Site visit coordination and walk-through planning
- Accessibility, parking, and vendor-friendliness assessments
Summoning the Vendors
No great event happens alone. Behind every magical moment is a team of skilled, reliable, and creative professionals. We help you find the right ones. Vendor Sourcing is all about connecting you with florists, photographers, caterers, DJs, designers, and more, people who align with your budget, style, and values. We focus on vendors who are not only talented but also dependable, communicative, and inclusive. Think of it as building your event’s “adventuring party.”
What’s Included:
- A custom event timeline tailored to your goals, scope, and schedule
- Clear milestones for decisions, bookings, and creative checkpoints
- Task breakdowns by phase (planning, execution, follow-up)
- Strategic reminders for key moments (permits, payments, promotions)
- Built-in adjustment periods for shifting priorities or timelines
Securing the Place
Once you’ve found the perfect setting, it’s time to make it official. Venue Booking Support ensures that every detail, from contracts to questions, is reviewed, understood, and aligned with your needs. We help you secure the space with confidence and clarity, so there are no surprises later. We walk you through the terms, flag hidden fees, and make sure all your event requirements are included before you sign. If your event spans multiple locations, we help coordinate timing, layout, and flow across all of them.
What’s Included:
- Support reviewing venue contracts and policies
- Clarification of terms, vendor restrictions, and insurance requirements
- Communication with the venue for logistics or questions
- Timeline coordination for deposit deadlines and walkthroughs
- Recommendations for protecting your event from unexpected issues
Conjuring the Seamless Flow
Once your vendor team is assembled, we help make sure everything and everyone arrive on time, in the right place, and ready to go. This service is all about managing the details—coordinating logistics, deliveries, rentals, and communication between you and your vendors so you don’t have to juggle dozens of moving parts. We also help manage confirmations, troubleshoot changes, and ensure contracts are fulfilled.
What’s Included:
- Centralized vendor communication and timeline coordination
- Logistics tracking for rentals, deliveries, and setup needs
- Order reviews for rentals and services (quantities, substitutions, timing)
- Day-of support to receive deliveries and direct vendor setup
- Troubleshooting and last-minute coordination if things shift
Human Elements
People are more than guests and staff; they are the heartbeat of the event, bringing energy, connection, and meaning to every moment.
The Keeper of Names
From the first invitation to the final RSVP, this service ensures your guests feel seen, supported, and well-informed. We manage the details that help your attendees arrive with ease and engage with confidence, so you can focus on creating a meaningful experience, not tracking responses or answering the same question 20 times.
What’s Included:
- Custom or platform-based registration setup (online or in-person)
- RSVP tracking, guest list management, and updates
- Automated reminders and confirmations
- Optional: Seating assignments or guest access levels
- Communication support for FAQs, directions, or special accommodations
- Check-in solutions for day-of, including signage and staffing guidance
Charm the Crew
Behind every successful event is a dedicated group of people making it happen. Whether you’re working with volunteers, part-time staff, student interns, or contracted workers, our Volunteer & Staff Coordination service ensures your team is well-prepared, fully supported, and clearly aligned with the event’s mission.
What’s Included:
- We start by helping you determine what roles are needed based on your event’s scale and complexity
- We help you craft inclusive, appealing messaging that invites people to get involved.
- We design training plans based on your team’s size and roles.
- We’ll help manage volunteers and staff throughout the day, ensuring coverage is maintained.
- Thanking volunteers and staff with intention, using creative and meaningful ways to show appreciation and encourage future involvement.
Vibe and Flow
The arc of your event is based on how people move through the space, transitions, and what energy is carried from moment to moment.
Spellbook of Plans and Directions
A strong program keeps your event engaging, on time, and stress-free. Our Program & Run-of-Show Planning service ensures that everything from the welcome to the closing remarks happens with intention and polish. Whether your event includes multiple speakers, performances, meals, or interactive segments, we’ll build a schedule that flows naturally and makes space for meaningful moments.
What’s Included:
- A detailed, minute-by-minute run-of-show document
- Speaker, performer, and tech cue coordination
- Flow consulting to balance energy and pacing
- Rehearsal and tech walkthrough planning
- Emcee scripting and transition support
- Backup plans for timing shifts or last-minute changes
Chairs & Charms
The way a room is arranged influences how people connect, move, and experience your event. We focus on transforming any space, whether it’s a ballroom, courtyard, classroom, or gallery, into an environment that supports your goals and enhances the comfort of your guests. From formal banquets to open networking areas, we ensure your layout works for both the flow and the feeling of the event. Accessibility, aesthetics, and movement are all considered to create a space that feels right the moment guests walk in.
What’s Included:
- Custom floorplan design with seating and flow in mind
- Room layout that matches your event’s purpose and vibe
- Seating chart creation (assigned or open seating)
- Accessibility and safety planning
- Coordination with venue for setup logistics
- Suggestions for focal points like stages, photo areas, or displays
Silver Tongue Spell
Whether it’s a heartfelt welcome, a polished emcee script, or a keynote introduction, every word said during an event shapes how people feel and remember it. Our Speaking & Script Support service ensures those moments are clear, meaningful, and aligned with your event’s purpose and tone. We help speakers feel confident and authentic, while also keeping the event on track. Whether you’re drafting a script from scratch or refining what you already have, we’re here to make sure every voice shines.
What’s Included:
- Support writing or refining emcee and speaker scripts
- Speaker coaching for tone, delivery, and timing
- Opening and closing remarks consulting
- Script formatting for easy reading under pressure
- Cue placement for timing and tech transitions
- On-brand language that reflects the event’s tone (professional, playful, or magical)
Art of Illumination
The visual story of your event matters. From elegant centerpieces to symbolic flourishes, our Event Styling & Decor support helps you create an environment that feels true to your vision and resonant for your guests. We translate your purpose, values, and vibe into visual elements that tie every piece together. Whether you have a theme in mind or need help discovering it, we’re here to guide you from inspiration to execution.
What’s Included:
- Style concept development aligned with your event’s goals
- Color palette, texture, and material consulting
- Recommendations for decor elements (tablescapes, signage, lighting, etc.)
- Support sourcing rental, floral, and specialty items
- Visual storytelling strategies (symbolism, themes, motifs)
- Setup guidance to ensure everything is placed with intention
Unseen Details
The unseen details are the quiet touches and behind-the-scenes choices that ensure your event feels seamless, thoughtful, and effortlessly magical.
Accessible Enchantments
Inclusion isn’t optional; it’s essential. We ensure your event is thoughtfully designed to support diverse needs from the start. From physical accessibility and sensory considerations to dietary needs and communication preferences, we help you anticipate and prepare for the full range of guest experiences. We collaborate with clients to go beyond compliance, building welcoming environments.
What’s Included:
- Access audit of venue(s) and event materials
- Accommodation request process setup (forms, RSVP questions, etc.)
- Vendor and catering consultation for dietary and sensory needs
- Signage, wayfinding, and communication format support
- Inclusive seating, stage, and restroom planning
- Guidance on ASL, captioning, mobility support, and more
Sending a Raven
Your event begins long before the first guest arrives. We ensures that your message is consistent, engaging, and aligned with your event’s purpose from the very first announcement to the final thank-you note. Whether you’re reaching out to a broad audience or a private list of VIPs, we help you tell the story of your event in a way that builds excitement, drives engagement, and reflects your values. From strategy to final edits, we’re here to help your voice shine.
What’s Included:
- Messaging strategy tailored to your audience and event type
- Copywriting and editing for invites, emails, programs, social media, and signage
- Timeline and content calendar for promotional materials
- Branded templates and design consultation (in Canva or preferred platform)
- Day-of communication planning (announcements, signage, scripts)
- Post-event thank-you and follow-up messaging support
Wards & Wisdom
Even the most magical events need a plan for when things don’t go according to plan. We take a proactive approach, identifying vulnerabilities, creating contingency plans, and coordinating with venues and vendors to address health, safety, weather, and accessibility considerations. This service is to ensure your event can flow with minimal disruption with care and safety.
What’s Included:
- Risk assessment tailored to your event’s size, location, and audience
- Emergency protocol development (weather, medical, tech, etc.)
- Evacuation, shelter-in-place, and communication plans
- Crisis role assignments and response team coordination
- Contingency timelines and backup vendor plans
- Partnership with venue security or safety staff
Eventual Magic
The unseen details are the quiet touches and behind-the-scenes choices that ensure your event feels seamless, thoughtful, and effortlessly magical.
Vision Keeper
Leading your event from vision to reality through expert coordination, planning oversight, and big-picture strategy. We take on the role of strategic guide and project lead, keeping all collaborators aligned, timelines on track, and deliverables moving forward. Instead of being in the weeds, you’re free to lead where you’re needed, knowing there’s someone managing the process behind the scenes. We work alongside your vendors, volunteers, and internal teams to maintain momentum, troubleshoot proactively, and bring clarity to complexity.
What’s Included:
- Development and oversight of the event’s full project timeline
- Delegation planning and role clarity across your team and vendors
- Recurring project check-ins and status updates with stakeholders
- Milestone tracking and progress accountability
- Decision-making frameworks for changes and contingencies
- Documentation support for alignment, follow-through, and wrap-up
Manifest the Magic
On the day of your event, you should be fully present, not chasing down vendors, solving last-minute tech issues, or answering a hundred questions. We act as your day-of lead; confirming logistics, monitoring timelines, answering questions, and being the go-to person for your team, vendors, and venue. We’re the ones running every ensure your plan is executed as you intended, the right people are in place and empowered to do their part with backup plans at the ready.
What’s Included:
- Day-of coordination oversight and troubleshooting
- Final run-of-show checks and timeline monitoring
- Vendor check-ins and communication hub role
- Volunteer and staff lead support
- Jump in and help where needed at this time
- Real-time adjustments to flow, space, or needs
- Quiet confidence that everything’s being handled
Last Page of the Spellbook
The event may be over, but the impact continues. We gather what worked, what can grow, and what needs to be shared, so you walk away with insights, gratitude, and peace of mind. It’s about capturing the magic that happened, preserving lessons learned, and setting you up for future success. Whether you’re debriefing with a team or reporting to stakeholders, we guide you through an organized and meaningful closeout.
What’s Included:
- Debrief sessions with client and core collaborators
- Event summary with key wins, challenges, and observations
- Feedback survey creation and distribution (for guests, staff, or vendors)
- Thank-you message templates or fulfillment
- Resource wrap-up with file organization, photo curation guidance, notes
- Recommendations for future planning
Let’s start planning your next event.
Whether you’re envisioning an intimate gathering or a grand spectacle, we’re here to help you bring it to life with clarity, creativity, and just the right amount of magic.
Let’s start planning your next event.
Reach out today and let the journey begin.
